Rainbow Fund Fundraising Guidelines
Regardless of the fundraising activity that you are undertaking, it is important that you ensure that everything you do is safe and legal. There are several regulations that govern how people can collect funds on behalf of a charity, and if you are ever unsure it is always best to contact the Rainbow Fund first. These rules are in place to protect the donor, the charity and the public.
You must notify the Rainbow Fund in advance of your intention to raise funds for it. You can do that via the website. Members of the public often check with us that the event is fully authorised before donating. The Rainbow Fund will expect fulfilment of any agreement to raise funds within six months of the notification. If you wish to enter into an ongoing or open ended fundraising relationship with the Rainbow Fund, you must receive written agreement before commencing. You must not announce your intention to fundraise for the Rainbow Fund, without notifying us first of your intention and receiving written permission to do so.
We can provide you with a downloadable version of our logo, for use on any promotional materials you may be producing. It is important that our logo is not copied from any other source or modified in any way, and that any promotional materials you are producing, we would kindly ask to be sent to the Rainbow Fund first.
All fundraising is carried out on an independent basis and we cannot be held responsible for any aspect of your event. It is therefore essential to make sure that you comply with all relevant licensing rules and if needed, you seek appropriate insurance to cover your event.
There are several different kinds of collections and depending on where and when you propose to collect funds for charity there are very specific rules: If organising a collection in a public area, for example at a bar or venue, you must get permission from the proprietor or manager. Once authorisation to hold the collection has been authorised, please contact us to notify us of this collection, and the proposed date. Anyone undertaking a public collection must have written confirmation to do so from the charity, which authorises them to collect on a specific date at a designated venue. All collection buckets must have appropriate security seals etc, and must only be opened by an appointed representative of the Rainbow Fund, and then with two witnesses present, Please ensure that collection buckets are transported in a safe manner.Please do not count money in an open, public space. Always ensure that two people are present when money is being counted.
All funds raised must be deposited with the Independent Treasurer as quickly as possible. Please contact the Rainbow Fund for account details and advice on the easiest way to pay.
If you plan to organise a raffle, you may need to obtain a Small Lotteries License from the council, to which there is sometimes a charge applied. You do NOT need a license if you plan to hold a raffle at a one-off event such as a dinner or talent contest. You must however ensure that tickets are only sold and drawn at the event itself, and that there are no cash prizes (store vouchers are allowed but must not have a value of more than £250). If you want to sell raffle tickets out with the event itself, possibly in the days or weeks leading up to an event then you DO need a license.
Anyone under the age of 16 who wishes to take part in fundraising for charity, must have permission from their parent or guardian. The event undertaken must be appropriately suited to their age.
The Rainbow Fund will not provide grant funding to organisations or groups which fundraisers for it. The grants panel is independent from the fundraising which takes place, and no fundraiser should expect to participate in the decisions-making processes of the independent panel.
The Rainbow Fund will thank all of its donors, and where appropriate publicly acknowledge people or groups for their support. The Rainbow Fund website will periodically list donations made, so that you can check that the money has been safely received. You are welcome to check directly with the Independent Treasurer that donated money has been received and properly accounted for. The Rainbow Fund works closely with the local LGBT press and social media to highlight the activities it undertakes. The Rainbow Fund will also periodically publish a list of grants it has made with the money donated.